FF&E Project Assistant

About the role

Mint FFE is seeking a FF&E Project Assistant to join our dynamic team in Alexandria, NSW. This is a full-time position that offers an excellent opportunity to develop your career in the Furniture, Fixtures and Equipment (FF&E) sector within the construction and project management industry.

As FF&E Project Assistant, you will provide essential support to our project management team, assisting in the coordination, planning and delivery of FF&E projects from inception through to completion. This role is pivotal in ensuring our projects run smoothly, on time and within budget, whilst maintaining the high standards Mint FFE is known for.

Key responsibilities

1. Assisting Project Managers with day-to-day coordination and administration of FF&E projects

2. Preparing and maintaining project documentation, schedules, budgets and reports

3. Coordinating with suppliers, contractors and internal teams to ensure timely delivery of materials and services

4. Liaising with clients to provide project updates and address any queries or concerns

5. Supporting the tracking of project expenditure and assisting with cost control measures

6. Helping to organise site visits, inspections and project meetings

7. Processing purchase orders, invoices and other administrative documentation

8. Contributing to health and safety compliance on project sites

9. Assisting with the compilation of project close-out documentation and lessons learned reports

What we're looking for

1. A relevant qualification in construction management, project management or a related field, or equivalent practical experience in a similar role

2. Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously

3. Excellent communication skills, both written and verbal, with the ability to liaise effectively with diverse stakeholders

4. Proficiency in Microsoft Office applications, particularly Excel and Project

5. A keen attention to detail and commitment to accuracy in all administrative tasks

6. Basic knowledge of FF&E, construction processes and project management principles

7. Ability to work collaboratively within a team environment and support senior project staff

8. Problem-solving skills and a proactive approach to identifying and resolving issues

9. Knowledge of health and safety requirements in the construction industry is advantageous

10. Experience in the FF&E or hospitality sectors would be highly desirable

What we offer

Mint FFE is committed to supporting our employees' professional development and wellbeing. We offer a competitive salary package appropriate to experience, genuine opportunities for career progression within a growing company, and access to industry training and professional development programmes. We foster a collaborative, supportive workplace culture where your contributions are valued and recognised. We also provide flexible working arrangements where possible to support work-life balance, and a safe and inclusive workplace environment for all team members.

About us

Mint FFE is a leading specialist in Furniture, Fixtures and Equipment project management and supply within the construction industry. We work with developers, contractors and end-users to deliver high-quality FF&E solutions for a diverse range of projects, from commercial developments to hospitality venues. Our reputation is built on professionalism, attention to detail, and a genuine commitment to exceeding client expectations. We pride ourselves on fostering a collaborative team environment where innovation and excellence are encouraged, and where every team member plays a vital role in our continued success.

Apply now

If you are an organised, detail-oriented professional eager to launch or advance your career in FF&E project management, we would like to hear from you. Please submit your CV and a cover letter outlining your relevant experience and why you are interested in joining the Mint FFE team.